Frequently Asked Questions: Field Capable Clinical Services
Provide the most frequent (modal) residential type that your client stayed at within the 30 days leading up to the 6-month due date. In another words, if within 30 days prior to the review day your client stayed mostly with adult family members amongst other placements, you will indicate the adult family member placement as the primary residence at the time of the six month review.
The bottom line is that you should do what makes sense for your staff and agency. You won't be sending those forms to us in the end: you will be entering them in the OMA FCCS database we are presently designing for you. So you should do what you need to do to make the forms clear to your data entry staff.
What does that mean? If it were my agency and it's not too much trouble to transfer the information over, that would be ideal. But maybe staff could staple the old form to the new form and use the new form from now on for the updates (keeping the baseline info handy for reference). In the end: what's going to make the most sense to your data entry people?
No, just an end of services update. In other words, file a final OMA update. There are other proccesses you might need to follow to comply with DMH procedures related to incident reports on the death, but for OMA you need to do a last update. Use the last known residence for Living Arrangement.
No, not for a same day open/close.
When a client disenrolls from FCCS, take out the client's assessment and use the next empty column to record the termination including (at the bottom of page two) the End Date. Your client will have at least ONE column filled in (the Baseline), so if the client is leaving after only 2 or 3 months you will got to the 6 Month Update column and fill the information in there INCLUDING THE END DATE. If the client is leaving after 8 or 10 months, you will already have done the 6 Month Update, so then you would turn to the 12 Month Update (the next open column) and fill in that including end date.
FCCS is very different from FSP/SFC because it does NOT depend on one baseline. Everytime a client leaves services you file a termination update (including an end date), and that totally closes out the FCCS outcomes for the client. If they come back one week or six months or a year later...new baseline. FCCS outcomes do not transfer either: just close out the outcomes with that End Date, and the next FCCS provider will do their own baseline and so on.
The assessments are PHI and legal documents. They should be kept in the client's chart (per HIPAA).